HR Coordinator

Denise Louie Education Center is looking for passionate  and efficient HR professional to undertake a variety of HR administrative duties.  The person in this role will facilitate functions like, employee records tracking, supporting the recruiting and interviewing process, assisting with new hire orientation and benefit administration, and support the agencies volunteer program.

The ideal candidate will have a broad knowledge of Human Resources as well as general administrative responsibilities. They will be able to work autonomously and efficiently to ensure the end-to-end running of HR projects and operations. To succeed in this role, you should be familiar using HR software and tools.

What you’ll do:

Human Resources 

  • Facilitates the outreach and recruitment for assigned positions to ensure DLEC hires the best candidates available, including posting positions, resume screening, conducting pre-qualification interviews, and assisting with the scheduling of in-person interviews with hiring managers. 
  • Conducts the pre-qualification reviews, employee orientations and ensures that they all meet DLEC minimum qualifications.
  • Assist HR Manage with documentation of  all human resources training and new employee orientation for new and current staff. Make sure employees are set up on payroll.
  • Ensures all personnel forms and documents are properly recorded, filed and up to date. 
  • Ensure supervisors files for centers have the most up to date employee records and supporting documentation for licensing requirements.
  • Ensure all staff records are up to date, including proof of training, references, criminal background checks, licenses, permits and health information in compliance with Head Start performance standards and Child Care Licensing Requirements.
  • Coordinates with supervisors for annual employee training to include CPR/First Aid; Food Handlers; Communicable Disease, Bloodborne Pathogens, Child Protection Services, and Allergy Medication Administration and any other training that arise.
  • Runs necessary program specific background, TB, and any other requirements for continued employment according to the current standards.
  • Assist HR Manager with annual school year cycle of layoffs, re-hires, organizational change, etc.
  • Provide support in benefit administration to include Medical, Dental,  Long Term disability, COBRA, Flex-Plan, and other offered benefits. This includes responding to employee questions, concerns, information requests, etc.
  • Work with finance, as requested, regarding the Simple IRA provided to all staff.
  • Respond on a timely basis for audit and compliance reporting per federal and other requirements
  • Respond to requests for employment verifications and unemployment.

 

Volunteer

  • Meets regularly with DLEC staff to assess current volunteer needs and post positions to various channels as needed. Recruits volunteers for annual Dinner & Auction.
  • Processes volunteer applications and schedules orientations.
  • Evaluates volunteers’ performance as needed and conducts site visits.
  • Maintains paper volunteer files to meet relevant requirements.
  • Coordinates with partner organizations about current and potential student volunteer programs.
  • Identifies new partnership opportunities as needed that can improve DLEC’s volunteer program.
  • Plans and organizes annual and ongoing volunteer appreciation events.

 

Additional Responsibilities

  • Maintain an accurate and organized filing and records systems, including up-to-date personnel and medical record files on current and former employees.
  • Attend monthly Policy Council meetings to assist with meeting minutes and coordination of interpreters as needed.
  • Assist completion of interpreter timesheet and submit to finance with appropriate documentation, as needed.

Note: The job duties listed here are not intended to be an exhaustive list.  Incumbents may be required to perform other duties in order to meet the needs of DLEC.

Physical Demands and Working Conditions

Physical Demands: To perform the job the employee is frequently required to talk, hear, stand, walk, stoop, and balance, reach with hands and arms.  

Working Conditions: The work is typically performed in an office environment, with moderate to loud noise level.   Occasional travel to other site locations is needed. 

The physical demands described here must be met by an employee to successfully perform the essential functions of this job.  The working conditions are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

What you bring:

  •  Associate’s degree, or equivalent years of experience required.  Bachelor’s preferred. SHRM – CP or  PHR certification is a plus.
  • Minimum of 3 years of Human Resources experience required, preferably within a service-focused organization. 
  • Experience with project and program management required.   
  • Highly developed cultural competency and awareness; able to practice appropriate, relevant and sensitive strategies for working with a culturally diverse population. 
  • General knowledge of employment law and best practices within recruitment, HRIS, and benefit administration required.
  • Excellent organizational, written, and verbal communication skills; high attention to detail; ability to multitask.
  • Ability to handle sensitive and confidential information in a professional manner.
  • Excellent strategic thinking, critical thinking, and problem-solving skills.
  • Ability to exert influence and gain consensus.
  • Ability and flexibility to be effective in a relatively unstructured working environment.
  • Must be committed to the DLEC mission statement, the involvement of families in the delivery of services, and program service delivery goals.
  • Proficiency in Microsoft Outlook, Word, Excel and knowledge of HRIS systems and Google Workspace (G-Suite) is required.